Executive Teams WA

As a Community Engagement Officer, you work within the Community Engagement team to engage the wider community to recruit volunteers for TLG programs. This will include maintaining relationships with and supporting the current TLGxUni Clubs Committees at UWA, Notre Dame, ECU, Murdoch and Curtin, reaching out to TAFEs, higher education institutions and other relevant community organisations, and building and maintaining relationships with metropolitan high schools in Perth.

Your focus will be raising awareness of TLG and the education gap in addition to encouraging community members to apply for volunteer opportunities. You will develop your public speaking skills and written communication skills, as a large aspect of this role will include communicating with external stakeholders. A good candidate for this role will have time management skills, show initiative, have good verbal and written communication skills and be energetic and enthusiastic about TLG.

Desired Qualities 

• Strong passion for Teach Learn Grow’s mission and values 

• Ability to communicate in a professional and effective manner 

• Ability to come up with innovative content and presentations to engage prospective volunteers

• Strong public speaking skills, or a desire to improve public speaking 

• Commitment to continuous improvement

Note: that no past experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment 

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows: 

Team Meeting - 1 hour
Tasks - approximately 4 hours each week.

The time commitment for this role should be relatively consistent across the semester, however may vary based on school availability. 

An Education Officer's main responsibility is to collaborate with their fellow Education Officers and the Education Manager in order to prepare and implement the Education program and Education Training for TLG Volunteers. They will work alongside their team to develop improved and innovative means of presenting training as well as contribute their knowledge about education and the curriculum.

Duties:

• Assist in the preparation and presentation of TLG training to TLG Volunteers at Coordinator Training Days, General Training Days and Interactive Training Days.

• Provide innovative and creative ideas about ways to further enhance our Sprouts and Saplings Programs.

• Assist in the development of Educational resources, worksheets and lesson plans.

Desired Qualities

• Experience in an educational setting (e.g. tutoring, mentoring, teaching practicum, etc.)

• Ability to communicate effectively and professionally with local schools, team members and tutors.

• Strong passion for Teach Learn Grow’s mission and vision.

• Initiative to continually progress the ideas and practices of the Education Team.

Time Commitment

This position requires a time commitment of approximately 4/5 hours in a regular week, with the breakdown as follows:

Meeting - 1.5 hours

Tasks - approximately 3/4 hours each week

Please note the time commitment will increase during the period of June and October when the education team conducts Interactive Training Days (ITD) at local primary schools for approximately 3 hours per session.

Note: The ITD schedules can be negotiated but it is expected for education officers to attend at least 2 sessions each semester.

The role of the logistics team is to oversee:

• All school liaison and communication

• Input of logistical factors into program budgets

• Sourcing and booking transport for the Rural Program

• Booking training day venues, scheduling sessions, liaising with other Executive teams that are presenting

• Presenting content at and managing training days

• Allocations of tutors to schools and reallocations if needed

• Responding to tutor queries / concerns in the lead up to RP

• Initial school contact with eMentor schools, until coordinator handover occurs

As a Training & Allocations Officer on the Logistics Team you will work in a pair within the Logistics team to plan and facilitate Tutor Training Days (TTDs) and oversee tutor allocations for the Rural Program. You will have the opportunity to directly contribute to how TTDs are run and facilitated and innovate better ways to deliver training. You will also be responsible for appropriately allocating tutors to schools and managing reallocations that arise, as well as dealing with tutor queries. In this role, you will gain a wide range of experience in organisation skills and public speaking as well as the opportunity to apply and develop problem solving skills in a variety of circumstances.

As a Schools & Transport Officer you will work within the Logistics team to undertake logistical planning for the Rural Program. You will have the opportunity to directly liaise with the schools we are going to and organise the transport we are providing, hence contributing to Teach Learn Grow’s mission by being on the front line to key stakeholders - our partner schools and our transport providers. In this role, you will gain a wide range of experience in professional communication and relationship management as well as having an opportunity to apply your organisational and problem-solving abilities. You will be the main point of contact for our partner schools.

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Strong organisational skills

• Ability to communicate in a professional, timely and effective manner

• Ability to effectively manage time to meet deadlines

• Ability to critically analyse processes and innovate ways to improve

• Commitment to continuous improvement

Note that no past experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment

This position requires a time commitment of approximately 7-8 hours in a regular week, with the breakdown as follows:

Meeting - 1-1.5 hours
Tasks - approximately 6-7 hours

Please note that due to the highly varied work the Logistics team undertakes, the workload is spread fairly evenly for this role throughout the semester.

As part of the Marketing team, a Marketing Officer will be responsible for creating content and building the social media presence of Teach Learn Grow (TLG) across our social media pages. This primarily involves executing the posts planned in our Social Media Calendar by designing graphics and posting content through our social media scheduling platform.

A Marketing Officer will also be responsible for creating written media material on behalf of Teach Learn Grow (TLG). This involves writing and publishing our blog (The Leaflet), quarterly e-newsletter (The Vine) and any additional media releases for external publishers. You will have the opportunity to develop your design and writing skills, come up with new ways to increase our engagement for key marketing campaigns such as program recruitments and TLG events, and reach out to media organisations across the state(s), in all different formats (e.g. print, digital, radio), in order to increase public awareness of TLG and our mission.

In addition, the marketing team contributes to planning and overseeing events such as the Ball and Cocktail Night.

The Makreting team also manages TLG's merchandise store. This involves developing new merch ideas, ordering and maintaining merch stocks, and organising the online store.

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to communicate in a professional and effective manner

• Strong ability to effectively manage time to meet deadlines

• Confidence writing content for our media outlets and speaking with stakeholders

• Design capabilities or an eye for aesthetics

• Audio or video recording and audio/video editing or an interest in learning these skills

• Commitment to continuous improvement

Note that no past writing experience is required. You will be trained on the key responsibilities of the position.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 hour
Tasks - approximately 4 hours

Please note that the time commitment for this position is generally spread out during the semester.

The Program Support team is a collaborative and multifaceted group with a direct role in shaping the coordinator experience. As a Program Support Officer you will work within the PS Team to recruit, train and support the coordinators for the Rural Program. You will have influence in shaping how each RP will be run through the selection and training of coordinators. This is a highly interpersonal role as you will be the coordinators’ first point of contact and support system throughout their Rural Program experience. A strong passion for Teach Learn Grow’s mission and vision is a necessity as you will help to transfer this to our future coordinators.

Desirable Qualities:

• Strong passion for Teach Learn Grow’s mission and vision

• Experience coordinating Rural Program

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

• Ability to manage conflict effectively and professionally

• Understanding of the coordinator experience

• Strong interpersonal skills

• Strong time management and organisational skills

Note that past experience as a TLG coordinator is essential for this role.

You will be trained on the key responsibilities of the position.

Time Commitment

This position requires a time commitment of approximately 6-7 hours in a regular week, with the breakdown as follows:

Meeting - 1 hour

Tasks - approximately 4 hours each week

Note that During busy weeks of the semester, the time commitment may increase to approximately 10 hours per week. This includes during the coordinator recruitment process, the weeks of our training days and the week of the Rural Program. If you will not be available, or if this may be difficult for you, please let us know in the online application and we will work with you to find a solution.

As a Recruitment Officer you will work within the Recruitment team to conduct recruitment of volunteers for each of our programs and for the Executive team. You will have the opportunity to shape each cohort of volunteers and directly contribute to Teach Learn Grow’s operations by designing the application and interview process, reviewing online applications, conducting interviews and training sessions, and playing a key role in the final selection of our candidates. As a Recruitment Officer, you will develop the ability to effectively meet these responsibilities, as well as develop stronger critical thinking, communication, and time management skills. You will be the first point of contact for our applicants, so we are looking for candidates with a strong passion for Teach Learn Grow’s mission and vision!

Key responsibilities include:

• Drafting application questions and recruitment and onboarding resources.

• Conducting and reviewing applications and recruitment and onboarding sessions.

• Collaboratively deciding on final outcomes of applications.

• Communicating with prospective volunteers throughout the recruitment and onboarding process.

• Innovating ways to improve our current recruitment and onboarding processes.

• Maintain and design systems required for recruitment and onboarding processes.

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to critically analyse processes and innovate ways to improve

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

Note that no past recruitment experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 x 2 hours

Tasks - minimum 5 hours

A Systems Support Officer will use communication and problem solving abilities to work collaboratively in developing, improving and maintaining the technology infrastructure for the whole of TLG. The systems team supports the technical requirements of all teams and portfolios across the organisation. The systems team manages the development and sourcing of the best software for TLG's needs.

Expectations

• Maintain and develop the current predominantly Google Sheet systems through sheet formulas, google apps script and third party integrations, e.g. JotForm

• Explore and implement new IT systems across TLG

• Work to communicate and train IT processes to non-technical audiences

• Manage IT challenges and concerns from multiple teams

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and values

• Excellent organisational ability, time-management skills and ability to meet deadlines

• Ability to communicate (verbally and in writing) in a professional and effective manner

• Strong teamwork skills

• Ability to generate innovative and creative ideas to challenges

• Ability to resolve problems using critical thinking

Note that no prior experience is required. However, preference will be given to candidates who have a general understanding in technology, however, this is not a requirement as the majority of TLG’s systems weren’t made by people with prior experience!

Time Commitment:

The position requires a time commitment of approximately 5 hours a week. This includes:

Weekly team meeting – 1 hour

Independent work on delegated systems tasks – 3-4 hours

The workload is generally quite consistent as we interact with many different teams. Officers work in a pair and depending on assigned duties there may be some periods requiring greater availability than others. Expect a time commitment of up to 10 hours in a busy period.

The role of the Volunteer Experience Officer is to help create and maintain a positive, passionate and productive Executive culture. The role involves ensuring all volunteers are made to feel welcome, understand their roles, are appropriately skilled for the roles, and are communicating and collaborating effectively.

Key responsibilities include:

• Manage any conflict that may arise within the executive team

• Organise social events throughout the semester

• Organise professional development opportunities throughout the semester

• Organise and facilitate an executive retreat at the start of semester

• Organise and liaise with recruitment to run General Training.

• Provide feedback, as required, to other members of the Executive team

Desirable Qualities:

• Strong passion for Teach Learn Grow’s mission and vision

• Strong vision and passion for team culture

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

• Ability to manage conflict effectively and professionally

Note that past experience is desirable but is not necessary. You will be trained on the key responsibilities of the position.

Time Commitment

In this position, you will need to be available to help with tasks that run throughout the semester. This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 x hour (ad-hoc one-on-one meetings during semester depending on tasks)

Tasks - approximately 4 hours