Executive Teams WA

Oversees the engagement of community stakeholders to encourage members to become TLG volunteers and learn about the education gaps. Key stakeholder groups include: high school students, university students, TAFE students and the local community.

Oversees the engagement at each WA university, including the TLG Committees at ECU, Murdoch, UWA, Curtin, Notre Dame and maintains strong relationships with each Guild and associated volunteering bodies.

Provides support to the Clubs on their planning, organisation and implementation of events and projects on campus including O'Days, Club Carnivals, Student Sundowners etc.

Collaborating with other Executive teams to organise and plan events to increase engagement, promotion and recruitment of volunteers for TLG programs.

Desired Qualities 

• Strong passion for Teach Learn Grow’s mission and values 

• Ability to communicate in a professional and effective manner 

• Ability to come up with innovative content and presentations to engage prospective volunteers

• Strong public speaking skills, or a desire to improve public speaking 

• Commitment to continuous improvement

Note: that no past experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment 

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows: 

Team Meeting - 1 hour
Tasks - approximately 4 hours each week.

The time commitment for this role should be relatively consistent across the semester, however may vary based on school availability. 

Selecting, training and supporting Rural Program Coordinators.

Key responsibilities include:

• Work together with Recruitment to interview and select Rural Program Coordinators

• Plan, organise, and execute Coordinator training days collaboratively as a team

• Liaise with managers from the wider executive to create and present content during Coordinator training

• This may include, but is not limited to, segments on finance and education

• Be available to speak with and assist Coordinators throughout the entirety of the Rural Program

• Initiate effective and positive debriefs with Coordinators over the phone each evening of the Rural Program

• Ensure all Coordinator documentation is completed to an appropriate standard

• This includes documentation that is required prior to, during and after the rural program (for instance, surveys, quizzes, reports, tutor evaluations and expenditure returns.

Desirable Qualities:

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

• Ability to manage conflict effectively and professionally

Note that past experience is desirable but is not necessary. You will be trained on the key responsibilities of the position.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 hour

Tasks - approximately 4 hours each week

Duties:

• Design and implementation of educational content for TLG programs.

• Planning and implementing engaging and informative education training for volunteers.

• Regularly reviewing and improving TLG educational resources, including worksheets, activities and assessments.

• Editing student reports at the conclusion of the Rural Program

Desired Qualities

• Studying a degree or diploma in Education.

• Communicate effectively and professionally with local schools.

• Have a strong passion for Teach Learn Grow’s mission and vision.

Note: Experience in communicating professionally with school staff members and volunteers is necessary, especially for delivering Interactive Training Days.

Time Commitment

This position requires a time commitment of approximately 4/5 hours in a regular week, with the breakdown as follows:

Meeting - 1.5 hours

Tasks - approximately 3/4 hours each week

Please note the time commitment will increase by 2 hours during our busy period of October and November where tutor training days and Interactive Training sessions will be run. Please note that ITD sessions run for approximately 3 hours in the morning at local schools around Perth on weekdays during late May and October.

NOTE: You will need to assist in 3 or more ITD sessions as an education officer each semester.

Key Performance Indicators:

Keep up to date with current educational trends and look for ways they may be applicable within TLG'S Education Programs.

Ensure Training day content is not repetitive and delivers new activities every semester.

Ensure the smooth running of the eMentor program.

Key responsibilities include:

• Support eMentor recruitment as required

• Provide program-specific training for Coordinators and Mentors

• Build a strong team culture within the eMentor program

• Create new and update existing content for the eMentor program where required

• Create a framework for strong, measurable statistics to be obtained in the eMentor Program

Desirable Qualities:

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

• Ability to manage conflict effectively and professionally

Note that past experience is desirable but is not necessary. You will be trained on the key responsibilities of the position.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 hour
Tasks - approximately 4 hours each week

The Finance team has two main responsibilities:

Manage TLG's merchandise store: This involves developing new merch ideas, ordering and maintaining merch stocks, and organising the online store. Additionally, this involves all TLG resources required for RP including First Aid Kits and educational materials.

Accurate representation of TLG's financial position:
Done by recording and reconciling all transactions throughout the year by updating Xero. This also involves ensuring all teams have a budget and that TLG funds are spent appropriately.

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to critically analyse processes and innovate ways to improve

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Creative skills to think of new designs and products

Note that past experience is desirable but is not necessary. You will be trained on the key responsibilities of the position.

Time Commitment

You will need to be available to help with tasks that run throughout the semester, and be present during events where the merch store is set up in person. This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 x hour (in person)
Tasks - approximately 4 hours

Additional hours will be required around Tutor Training Days to assist in organising Rural Program supplies and in-person selling for the Merchandise Store

Providing support, training and social opportunities to the Executive Team.

Key responsibilities include:

• Conducting regular check-ins with allocated Executive Teams, including private messaging and visiting meetings

• Mediating conflict or miscommunications as they arise and ensuring that any grievances are appropriately documented

• Ensuring confidentiality is maintained when handling any informal or formal grievances

• Planning and facilitating Executive Retreat biannually and Executive Socials throughout semester

• Planning and facilitating Professional Development for the Executive

• Organising rewards for volunteer achievement, such as the TLG Turbo award

• Maintaining positive, effective, two-way communication with all members of the Executive throughout semester

Desirable Qualities:

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

• Ability to manage conflict effectively and professionally

Note that past experience is desirable but is not necessary. You will be trained on the key responsibilities of the position.

Time Commitment

In this position, you will need to be available to help with tasks that run throughout the semester. This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 x hour (ad-hoc one-on-one meetings during semester depending on tasks)

Tasks - approximately 4 hours

The role of the logistics team is to oversee:

• All school liaison and communication

• Input of logistical factors into program budgets

• Sourcing and booking transport for the Rural Program

• Booking training day venues, scheduling sessions, liaising with other Executive teams that are presenting

• Presenting content at and managing training days

• Allocations of tutors to schools and reallocations if needed

• Responding to tutor queries / concerns in the lead up to RP

• Initial school contact with eMentor schools, until coordinator handover occurs

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Strong organisational skills

• Ability to communicate in a professional, timely and effective manner

• Ability to effectively manage time to meet deadlines

• Ability to critically analyse processes and innovate ways to improve

Note that no past experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment

This position requires a time commitment of approximately 7-8 hours in a regular week, with the breakdown as follows:

Meeting - 1-1.5 hours
Tasks - approximately 6-7 hours

Please note that due to the highly varied work the Logistics team undertakes, the workload is spread fairly evenly for this role throughout the semester.

Designs, implements, and oversees all marketing initiatives including social media, public relations, multimedia material, branding and content, business partnerships, alumni events and more. Responsible for promoting and marketing major campaigns including fundraising drives, program recruitment, and university engagement. In addition, the marketing team plan and oversee external events such as the Ball and Cocktail Night.

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to communicate in a professional and effective manner

• Strong ability to effectively manage time to meet deadlines

• Confidence writing content for our media outlets and speaking with stakeholders

• Commitment to continuous improvement

Note that no past writing experience is required. You will be trained on the key responsibilities of the position.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 hour
Tasks - approximately 4 hours

Please note that the time commitment for this position is generally spread out during the semester.

Ensuring the fair and effective recruitment of volunteers for the TLG Rural Program, eMentor Program and Executive team.

Key responsibilities include:

• Work together with the Recruitment Manager, eMentor, CS and Logistics teams to select the best possible candidates

• Maintain positive, effective, two-way communication with applicants throughout the recruitment process

• Ensure applicants feel supported throughout the recruitment process regardless of whether or not they are successful

• Write, organise and execute interviews

• Create and maintain up to date marking rubrics and selection criteria

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and vision

• Ability to critically analyse processes and innovate ways to improve

• Ability to communicate in a professional and effective manner

• Ability to effectively manage time to meet deadlines

• Commitment to continuous improvement

• Ability to be objective and empathetic

Note that no past recruitment experience is required. You will be trained on the key responsibilities of the position, and we are looking for applicants who meet our desired qualities.

Time Commitment

This position requires a time commitment of approximately 5 hours in a regular week, with the breakdown as follows:

Meeting - 1 x 2 hours

Tasks - approximately 3 hours

Supports the technical requirements of all teams and portfolios across the organisation. Manages the development and sourcing of the best software for TLG's needs. The Systems Team uses communication and problem-solving abilities to work collaboratively in developing, improving and maintaining the technology infrastructure for the whole of TLG.

Expectations

• Maintain and develop the current predominantly Google Sheet systems through sheet formulas, google apps script and third party integrations, e.g. JotForm

• Explore and implement new IT systems across TLG

• Work to communicate and train IT processes to non-technical audiences

• Manage IT challenges and concerns from multiple teams

Desired Qualities

• Strong passion for Teach Learn Grow’s mission and values

• Excellent organisational ability, time-management skills and ability to meet deadlines

• Ability to communicate (verbally and in writing) in a professional and effective manner

• Strong teamwork skills

• Ability to generate innovative and creative ideas to challenges

• Ability to resolve problems using critical thinking

Note that no prior experience is required. However, preference will be given to candidates who have a general understanding in technology, however, this is not a requirement as the majority of TLG’s systems weren’t made by people with prior experience!

Time Commitment:

The position requires a time commitment of approximately 5 hours a week. This includes:

Weekly team meeting – 1 hour

Independent work on delegated systems tasks – 3-4 hours

The workload is generally quite consistent as we interact with many different teams. Officers work in a pair and depending on assigned duties there may be some periods requiring greater availability than others. Expect a time commitment of up to 10 hours in a busy period.